Main - Administration

# Administration

* Administration: Job Tasks for:"Admin Officer"
The Administration Officer reports to the Director of Finance and is responsible for assisting
with preparation of financial statements, maintaining cash controls supervising the payroll and
personnel administration, purchasing, maintaining accounts payable and managing office
operations.
Main Activities
Assist with preparation of the budget
Implement financial policies and procedures
Reconcile the general ledger
Prepare and reconcile general bank statements
Establish and maintain supplier accounts
Ensure data is entered into the system
Ensure transactions are properly recorded and entered into the computerized
accounting system
Prepare income statements
Prepare balance sheets
Assist with the annual audit
Maintain financial files and records

* Supervisor, Data Entry: Job Tasks for:"Supervisor, Data Entry"
The Supervisor, Data Entry job description template includes the following job summary: This position is accountable for

quality, productivity, cost effectiveness, and timeliness of work to ensure efficient and effective conversion and

verification of data into computer-readable form, and the proper utilization of external vendored data conversion services.

Additional information available includes essential job functions, additional responsibilities, and education and experience

requirements.

* Data Entry : Job Tasks for:"Data Entry"
Compare data with source documents, or re-enter data in verification format to detect errors.
Compile, sort and verify the accuracy of data before it is entered.
Locate and correct data entry errors, or report them to supervisors.
Maintain logs of activities and completed work.
Read source documents such as canceled checks, sales reports, or bills, and enter data in specific data fields or onto tapes

or disks for subsequent entry, using keyboards or scanners.
Load machines with required input or output media such as paper, cards, disks, tape or Braille media.
Resolve garbled or indecipherable messages, using cryptographic procedures and equipment.
Select materials needed to complete work assignments.
Store completed documents in appropriate locations.

* Executive Assistant: Job Tasks for:"E.A"
The Executive Assistant will:
• Be responsible for heavy calendar management, requiring interaction with both internal and
external executives and assistants, as well as consultants, to coordinate a variety of complex
executive meetings
• Answer phones and direct all incoming calls to appropriate party promptly and efficiently
• Communicate and handle incoming and outgoing electronic communications on behalf of the
Partners
• Assist Partners with preparation of presentation materials
• Review and summarize miscellaneous reports and documents; prepare background
documents and outgoing mail as necessary
• Assist in pipeline/forecast preparation and management
• Prioritize and manage multiple projects simultaneously, and follow through on issues in a
timely manner
• Arrange travel schedule and reservations for executive management as needed
• Work closely with the Partners to coordinate and launch hard copy or email campaigns to
consultants, clients and potential clients



N.B: Dear applicant, we wish to notify you that the company will not bear expenses for your flight and other Embassy charges to be made if you are considered for a job with the Atlantic Offshore Services.